Saint Johnsville 2010 Chamber Minutes Archive

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CHAMBER ARCHIVE MINUTES 2010

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MINUTES OF MONTHLY MEETING - DECEMBER 8, 2010

PRESIDENT TIM SMITH CALLED THE MEETING TO ORDER AT 6:45 PM

ATTENDANCE: TIM SMITH, MARGARET DI GIACOMO, CAROLYN WILLIAMS, FRED MANG. NOVEMBER MINUTES REVIEWED AND ACCEPTED. MSC MARGARET DI GIACOMO/FRED MANG CORRESPONDENCE: NONE

REVIEW OF FINANCIAL REPORT: CAROLYN WILLIAMS REPORTED BALANCES AS FOLLOWS: GENERAL FUNDS $2,608.22 FUND RAISER $3,324.72, CLOCK FUND $2,632.00, BANNER ACCOUNT $135.56, SIGN MAINTENANCE $2,124.27. TOTAL AMOUNT $10,824.77 BREAKDOWN AVAILABLE.

WEB SITE: (RON HEZEL) NO REPORT

REVIEW & PAYMENTS OF OUTSTANDING BILLS: $252.00 LEE PUBLICATION, $79.00 MY SHOPPER FOR PUBLICITY FOR HOLIDAY EVENTS, DARREN BELLEN BOUGHT THE TWO POP UP CANOPIES FOR $108.00 AND ASKED THAT HIS MEMBERSHIP ($75.00) BE DEDUCTED FROM THE BILL SO THE CHECK TO HIM FOR THE CANOPIES WOULD BE $33.00 FOR A TOTAL OF PAYMENTS $364.00 FOR THE THREE BILLS. MSC MARGARET DI GIACOMO/FRED MANG

OLD BUSINESS: MEMBERSHIP STANDS AT 46 INCLUDING THOSE JUST RECEIVED, WILL BE SENDING A REMINDER TO THOSE WHO HAVE NOT SENT IN MEMBERSHIP DUES.

CLOCK PROJECT WE WILL BE DOING A LOTTERY OF HOPE BOARD ON LAST NIGHT TIM WILL BE GETTING THAT TOGETHER AND HAS COLLECTED SOME MONEY THERE WILL BE NOT ONLY LOTTERY TICKETS BUT ALSO GIFT CERTIFICATES. CAROLYN WILL TRY TO GET A DONATION FROM THE BANK TO PURCHASE $100.00 OF LOTTERY TICKETS. LETTERS WILL BE SENT FOR DONATIONS. THE FESTIVAL OF WREATHS RAFFLE NETTED THE CHAMBER $468.00. LAST NIGHT WAS DISCUSSED AND SINCE THERE WILL NOT BE ANY ENTERTAINMENT IT WAS DECIDED NOT TO OPEN THE CHAMBER. WILL BE SELLING RAFFLE TICKETS FOR THE LOTTERY OF HOPE BOARD. CAROLYN AND MARGARET WILL GO TO THE MEATLOAF DINNER AND SELL TICKETS THERE AND THEN TIM AND MARGARET WILL GO TO THE AMERICAN LEGION AND SELL THEM THERE. TICKETS WILL ALSO BE SOLD AT THE BANK ABOUT TWO WEEKS PRIOR TO THE EVENT. 12 TICKETS FOR $5.00 OR $1.00 A TICKET. TIM RECEIVED A CONTRACT FOR THE FIRE WORKS SO IT WAS DECIDED TO PAY THAT BILL OF $1,500.00 MADE OUT TO THE COMPANY AND HAVE BOB SMITH GIVE IT TO THEM.

NEW BUSINESS: MARGARET SAID THAT SHE SAW WREATHS AT THE YANKEE DOLLAR FOR $1.00 EACH SO IT WAS DECIDED TO BUY WREATHS (WE WOULD NEED ABOUT 20) AND NEW DECORATIONS FOR THE VILLAGE TREE AND AN AMOUNT OF $200.00 WAS ALLOTTED . MSC CAROLYN/MARGARET TO PURCHASE THESE DECORATIONS. IT WAS SUGGESTED WE DO A BUS TRIP TO FOXWOOD POSSIBLY IN THE SPRING. MORE WILL BE DECIDED AT OUR NEXT MEETING IN FEBRUARY. CARMEN LICARI HAD TOLD MARGARET HE WOULD HELP WITH ANY BUS TRIP. MARGARET IS PUTTING TOGETHER A CALENDAR OF EVENTS AND WILL TRY TO GET IN TOUCH WITH ALL ORGANIZATIONS THAT MIGHT WANT TO PARTICIPATE.

MOTION TO ADJOURNED : MSC MARGARET/CAROLYN

NEXT MEETING: WEDNESDAY, FEBRUARY 9, 2010 AT 6:30 PM, 1 EAST MAIN STREET.

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MINUTES OF MONTHLY MEETING - NOVEMBER 10,2010

PRESIDENT TIM SMITH CALLED THE MEETING TO ORDER AT 6:36 PM

ATTENDANCE: TIM SMITH, MARGARET DI GIACOMO, JIM CASTRUCCI, CAROLYN WILLIAMS, JUANITA HANDY, FRED MANG, TONY SUSI, BARBARA SUSI

NOVEMBER MINUTES REVIEWED AND ACCEPTED. IOSC CAROLYN WILLIAMS/JIM CASTRUCCI CORRESPONDENCE: LETTER FROM ANITA SMITH WITH REGARD TO TOURISM AND CALENDAR OF EVENTS FOR THE UPCOMING 2011 YEAR FOR OUR CHAMBER (SPRING AND FALL FEST) AND FOR FORT KLOCK FOR OUR BROCHURE, MONTGOMERY COUNTY FALL AND WINTER EVENTS. INFORMATION FOR MONTGOMERY COUNTY WINTER INVENTS, NOTHING ON MAPS FOR THE SNOWMOBILE TRAILS. FRED MANG SAID HE WOULD TRY TO CONTACT THE FOREST PRESERVE WITH REGARD TO THE MAPS. REVIEW OF FINANCIAL REPORT: CAROLYN WILLIAMS REPORTED BALANCES AS FOLLOWS: GENERAL FUNDS $2,590.04, FUND RAISER $2,856.72, CLOCK FUND $2,532.00, BANNER ACCOUNT $135.56, SIGN MAINTENANCE $2,124.10. TOTAL AMOUNT $10,238.42 BREAKDOWN AVAILABLE.

REVIEW & PAYMENTS OF OUTSTANDING BILLS: $37.50 RON DYGERT (SAY IT WITH SIGNS), $69.57 TIM SMITH (WATER FOR PFC JONES AND TAPE RECORDED FOR MEETINGS) $ 145.75 HC SMITH BENEFIT CLUB (CHAMBER'S SHARE FOR FOOD FOR RECEPTION FOR PFC JONES) $44.00 CAROLYN WILLIAMS (STAMPS) MSC MARGARET DI GIACOMO/JIM CASTRUCCI. NEED TO GET PLAQUES FOR CHAMBER MEMBERS.

OLD BUSINESS: WEBSITE NOTHING REPORTED FROM RON HEZEL, MEMBERSHIP STANDS AT 41 INCLUDING THOSE JUST RECEIVED, WILL BE SENDING A REMINDER TO THOSE WHO HAVE NOT SENT IN MEMBERSHIP DUES.

CLOCK PROJECT ON HOLD UNTIL TIM CAN MEET WITH JIM AND GEORGE. CAROLYN QUESTIONED HOW URBAN RENEWAL WOULD WORK AND WAS TOLD BY TIM THAT IT WOULD BE GIVEN WOULD NOT HAVE TO BE REPAID. MARGARET QUESTIONED IF THERE WOULD BE TWO PLAQUES WITH THE NAME OF THE DONORS THIS WOULD NOT BE ON THE CLOCK BUT ONE WOULD BE DISPLAYED AT THE CHAMBER AND A POSSIBLE SECOND ONE WOULD BE ON DISPLAYED AT THE COMMUNITY HOUSE. THERE WILL ALSO BE A PUBLICATION'IN THE PAPER.

THE CHRISTMAS TREE LIGHTING WILL BE HELD ON DECEMBER 5TH AT 5:00 PM AT THE AMERICAN LEGION. CAROLYN WILLIAMS SAID DANNY AND JOE PATTERSON WOULD DO THE HORSE AND WAGON RIDES AND JOE WOULD ALSO PLAY SANTA. MARGARET PURCHASED THE ROCK CANDY LOLLIPOPS THAT ARE INDIVIDUALLY WRAPPED FOR SANTA TO GIVE OUT. IT WAS ALSO SUGGESTED THAT WE COULD GIVE OUT BAGS OR BOXES OF POPCORN. WE WILL SERVE HOT CHOCOLATE AND COOKIES AS WAS DONE LAST YEAR. TONY SUSI STATED THE LEGION HAS A POPCORN MACHINE THAT COULD ALSO BE USED. WE WILL NEED A LIST FOR PEOPLE TO BAKE COOKIES, CAROLYN SAID SHE HAS A LIST OF PEOPLE WHO BAKED AND WE COULD USE THAT LIST. MARGARET ALSO STATED THAT SOME OF THE SENIOR CITIZENS WOULD BAKE. TIM WILL PURCHASE A CASE OF POPCORN. CAROLYN ASKED IF THEY WOULD BE DOING SMORES, AND JUANITA SUGGESTED ASKING TOM JONES AND HIS WIFE SINCE THEY DID IT LAST YEAR. ALSO WE NEED A STORYTELLER AND BARBARA SUSI VOLUNTEERED.

CAROLYN STATED THAT SIX WREATHS HAVE BEEN TURNED IN AT THE BANK FROM THE ST JOHNSVILLE REHABILITATION. THEY WILL BE PUT ON DISPLAY AT THE BANK UNTIL DECEMBER 2. QUESTIONS ABOUT HOW MUCH TICKETS WOULD COST AND ALSO THAT IT WOULD BE A CHINESE AUCTION. JUANITA HANDY QUESTIONED IF WE WOULD BE SERVING FOOD AND AT THIS POINT TIM ASKED TONY IF THE LEGION COULD PUT ON A CHILI SUPPER AS A FUND RAISER FOR THEMSELVES. THE PRICE WHEN THE BENEFIT CLUB PUT ONE ON WAS $6.00. TONY WILL BE HAVING A MEETING AT THE LEGION THE NEXT NIGHT AND HE WILL PRESENT IT TO THE MEMBERS TO SEE IF THEY WOULD WANT TO PUT ON THE DINNER. TONY MENTIONED BOBBY LOCCIA WANTED TO MAKE VENISON CHILI SO THAT MIGHT ALSO BE SERVED ALONG WITH REGULAR CHILI. IT WAS ALSO DECIDED THAT THE CHAMBER WOULD HELP BY MAKING CAKES FOR DESSERT. THE TIME WOULD BE 4:30 PM TO ?. AUCTION WILL BE DONE DURING AND AFTER DINNER. JUANITA WILL BE MAKING POSTERS FOR THIS FUND RAISER.

JIM CASTRUCCI WAS ASKED ABOUT WOOD FOR BON FIRE FOR THE TREE LIGHTING. CAROLYN WILL SEND LETTERS TO FIRE DEPARTMENT, VILLAGE AND TERRY WILSON WITH REGARD TO THE CHRISTMAS TREE LIGHTING, BON FIRE AND USE OF THE PROPERTY. JUANITA HANDY WILL BE DOING ADVERTISING FOR OUR EVENTS.

LAST NIGHT WAS THEN DISCUSSED AS TO IF THE CHAMBER WOULD BE OPEN. CAROLYN SAID THAT THE BARBER SHOP QUARTET WAS A NO GO AND TIM ASKED IF ANYONE KNEW OF ANYONE ELSE, IT WAS DECIDED THAT IT WOULD BE HARD TO FIND SOMEONE THIS LATE. TIM AND CAROLYN BOTH HAVE RECIPES FOR HOT MULLED CIDER AND WE COULD ALSO HAVE THE POPCORN. EVERYONE FELT IT WAS IMPORTANT TO HAVE SOME KIND OF MUSIC.

NEW BUSINESS: REMOVAL OF THE BANNERS FOR THE WINTER WAS DISCUSSED SINCE CHRIS APPROACHED TIME ABOUT THIS. IT WAS DECIDED THAT ALL THE BANNERS SHOULD BE TAKEN DOWN AND MEMBERS SHOULD BE SENT NOTIFICATION WITH REGARD TO THIS. THEY WOULD THEN BE STORED AND PUT BACK UP IN THE SPRING. IT WOULD EXTEND THE LIFE OF THE BANNERS WHICH WOULD BE A PLUS.

FREE MEMBERSHIP TO THE CHAMBER WAS DISCUSSED. A SAMPLE WAS SHOWN AND CHANGES WERE MADE. INSTEAD OF INDIVIDUAL MEMBERSHIP IT WAS CHANGED TO ASSOCIATE MEMBERSHIP AND E­MAIL ADDRESS WAS ALSO ADDED. THIS WOULD BE FOR PEOPLE WHO DON'T WANT TO PAY BUT ARE WILLING TO HELP OR GIVE IDEAS. IT WAS AGREED THAT IT WAS A GOOD IDEA AND WILL MOVE FORWARD WITH THESE CHANGES. MOTION WAS MADE. MSC CAROLYN WILLIAMS/JUANITA HANDY THE HUNTING COURSE CLASS IS ON HOLD SINCE CAROLYN TALKED TO HER HUSBAND AND HE SAID IT WAS TOO LATE BUT WOULD SEE ABOUT DOING IT IN THE SPRING.

LAST NIGHT FIREWORKS WAS DISCUSSED AND CAROLYN STATED WE HAVE TO HAVE A CONTRACT IN HAND BEFORE ANYONE IS PAID.

THE HOME DECORATING CONTEST NEEDS A CHAIR PERSON AND JUDGES AND IT WAS DECIDED THAT WE WOULD RUN AN ADD THAT WE WILL BE JUDGING AND THAT THE THEME WOULD BE LIGHT UP ST. JOHNSVILLE. IT WAS DECIDED THAT WE WOULD DO IT ON 12/11/10 AT 5:00 PM AND THAT IT WOULD BE OPEN TO BOTH VILLAGE AND TOWN. IF PEOPLE IN THE TOWN ARE DOING IT WE WILL ADVERTISE FOR THEM TO CALL AND LET US KNOW. PRIZES WILL BE AWARDED FOR BEST DOOR AND OVER ALL DECORATIONS. WE WILL NEED 5 JUDGES. MARGARET WILL CHECK WITH SENIOR CITIZENS. MARGARET BROUGHT UP GETTING A COMMUNITY CALENDAR STARTED. ALL ORGANIZATIONS WOULD

BE INVOLVED, AMERICAN LEGION, BENEFIT CLUB, FIRE DEPT., CHAMBER, YOUTH CENTER, AND THE LIBRARY. ONE PERSON FROM EACH ORGANIZATION WOULD CONTACT A VOLUNTEER WHO WOULD FILL IN THE CALENDAR FOR EACH MONTH. SHARON FULLER WAS A POSSIBLE PERSON THAT MIGHT BE THE CONTACT PERSON TO HANDLE THIS. THIS WOULD KEEP US ALL AWARE OF WHAT IS GOING ON IN THE VILLAGE. IT COULD ALSO BE ADVERTISED IN THE NEWSPAPER AND ON BOARDS AT THE COMMUNITY HOUSE AND MAIN STREET.

ANOTHER FUND RAISER WOULD BE PASS THE BUCK AND THEY MIGHT BE ABLE TO DONE FOR FEBRUARY. FRED MANG SUGGESTED A BOARD FILLED WITH 100 LOTTERY TICKETS AND SELL RAFFLE TICKETS AND THEN HAVE A DRAWING AND THAT PERSON WINS ALL THE LOTTERY TICKETS. HE SUGGESTED ARM LENGTHS FOR $5.00. THIS SOUNDS LIKE A GREAT IDEA.

JIM TALKED TO THE PRESIDENT OF THE BENEFIT CLUB ABOUT CHAMBER MEMBERS MEETING WITH THE CHAMBER AND HE SAID THEY HAVE MEETINGS EVERY MONDAY NIGHT AT 7:30 PM AND WE WERE WELCOME TO COME UP.

TIM DISCUSSED THE BUDGET FOR 2011. THE RECEIPTS ARE ANTICIPATED TO BE $17,557.80 AND THE EXPENSES ARE EXPECTED TO BE $14,917.88. THIS IS AN INCREASE OF ABOUT 1.34% FOR EXPENSES AND AND INCREASE OF ABOUT 1.25% FOR RECEIPTS OVER THE 2010 BUDGET. BUDGET WAS ACCEPTED MSC CAROLYN WILLIAMS/JIM CASTRUCCI.

MOTION TO ADJOURNED MSC JUANITA HANDY/CAROLYN WILLIAMS

NEXT MEETING: WEDNESDAY, DECEMBER 8, 2010 AT 6:30 PM, 1 EAST MAIN STREET.

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MINUTES OF MONTHLY MEETING - OCTOBER 13, 2010

PRESIDENT TIM SMITH CALLED THE MEETING TO ORDER AT 6:34 PM

ATTENDANCE: TIM SMITH, MARGARET DI GIACOMO, JIM CASTRUCCI, CAROLYN WILLIAMS, BOB SMITH, JUANITA HANDY, SANDY LANE, SALLY KIEHL

CORRESPONDENCE: NONE REVIEW OF FINANCIAL REPORT: CAROLYN WILLIAMS REPORTED BALANCES AS FOLLOWS: GENERAL FUNDS $2,871.04, FUND RAISER $2,856.72, CLOCK FUND $2,332.00, BANNER ACCOUNT $135.56, SIGN MAINTENANCE $2,123.92. TOTAL AMOUNT $10, !319.24

REVIEW & PAYMENTS OF OUTSTANDING BILLS: $54.00 GRANNY'S GRAND OPENING, RON HEZEL $65.00 INK & PAPER, FLOWERS FOR GRANNY'S $25.00 DOCKERTY'S, MY SHOPPER $30.00, PENNYSAVER $67.00. MSC JUANITA HANDY/SANDY LANE.

OLD BUSINESS:

RON HEZEL REPORTED "NYMOHAWKVALLEY.COM" HAD 5,877 PAGE VIEWS and "STJOHNSVILLE.COM" HAD 98,131 PAGE VIEWS.

MEMBERSHIP COMMITTEE REPORTS WE HAVE 32 MEMBERS

SEPTEMBERFEST FUND RAISER CONSISTED OF A BAKE SALE $300.00, HOT DOGS $78.00. VILLAGE CLOCK DONATIONS NBT BANK $1,000.00, BEECH-NUT $200.00

NEW BUSINESS:

DARREN BELLEN GAVE TIM PRICES ON TENTS THEY WERE AS FOLLOWS: 13*X10' $85.00, 101X101$60.00 MSC TO BUY 13'X10' CAROLYN WILLIAMS/JIM CASTRUCCI, MSC TO PAY FOR TENT JIM CASTRUCCl /BOB SMITH.

TIM SMITH WILL BE DISCUSSING 2010/2011 BUDGET AT NEXT MEETING. DISCUSSION REGARDING CHAMBER, AMERICAN LEGION, & BENEFIT CLUB WORKING TOGETHER. JIM CASTRUCCI WILL TRY TO HAVE OFFICERS OF CHAMBER BE ABLE TO SPEAK AT BENEFIT CLUB'S NEXT MEETING. CAROLYN WILLIAMS WILL CONTACT TONY SUSI TO HAVE HIM MEET WITH CHAMBER MEMBERS.

JUANITA WOULD LIKE TO HAVE A ROAD RALLY IN NOVEMBER, SHE WOULD ADVERTISE IN VARIOUS HIGH SCHOOLS, MINIMAL REGISTRATION FEE & AWARD GAS CARDS, THIS WILL BE DISCUSSED FURTHER AT THE NEXT MEETING.

DISCUSSIONS REGARDING CHISTMAS TREE LIGHTING AND FIRST NIGHT. JUANITA HANDY WILL DO THE ADVERTISING FOR THE CHRISTMAS EVENTS. TICKETS FOR WREATHS WILL BE SOLD, DRAWING WILL BE HELD ON 12/3/2010. NOT SURE WHERE THIS WILL BE HELD OR WHAT REFRESHMENTS/FOOD MIGHT BE SERVED. WREATHS COULD BE DISPLAYED AT THE BANK AND POSSIBLY OTHER BUSINESSES. TIM SMITH & CAROLYN WILLIAMS VOLUNTEERED TO HANDLE THE WREATH & TREE DECORATING PROJECT. BOB SMITH ASKED FOR SUGGESTIONS ABOUT GIVING PRIZES TO BUSINESSES ON MAIN & BRIDGE FOR WINDOW DECORATING WITH A BASKET OF ITEMS BEING SUGGESTED FOR THE PRIZE, THIS IS A LAST NIGHT PROJECT.

BOB ALSO SPOKE ABOUT THE FIREWORKS AND WHERE THEY COULD SHOT OFF, IT WAS SUGGESTED BY TIM SMITH TO SHOOT THEM OFF DOWN BY THE TOWN BARN AND HAVE THEM GOING TOWARD THE VILLAGE. THIS WOULD KEEP PEOPLE ON MAIN STREET INSTEAD OF GOING ON THE BRIDGES TO WATCH THEM

RESIDENTIAL DECORATING CONTEST WITH PRIZES OF MONEY $25.00, $50.00, $100.00 WAS SUGGESTED. TREE LIGHTING WILL TAKE PLACE ON 12/5/2010. THE CHAMBER WILL PROVIDE HOT CHOCOLATE & COOKIES INSIDE THE AMERICAN LEGION. DAWN LAMPHERE WILL BE CONTACTED & ASKED WHAT GIFTS SHE MIGHT SUGGEST FOR THE SECRET SANTA, CAROLYN WILLIAMS SUGGESTED THE LARGE LOLLIPOPS, DAWN WILL ALSO BE ASKED TO TELL A STORY AS SHE HAS DONE IN PREVIOUS YEARS.

BOB SMITH DISCUSSED PLANS FOR FIRST NIGHT AND ASKED WHAT WE MIGHT DO, IT WAS SUGGESTED BY CAROLYN WILLIAMS THAT WE HAVE HOT MULLED CIDER AND POPCORN AT THE CHAMBER, WE MIGHT ALSO BE ABLE TO PROVIDE SOME SORT OF MUSIC, SANDY LANE IS GOING TO CHECK ON A BARBER SHOP QUARTET THAT MIGHT BE AVAILABLE .

THERE WERE DISCUSSIONS ON OTHER FUND RAISERS THAT WE MIGHT HAVE IN THE FUTURE WHICH WERE AS FOLLOWS: HUNTING COURSE, CAROLYN WILLIAMS WILL CHECK WITH HER HUSBAND SINCE , HE CAN TEACH THAT, HAVING A BRACELET NIGHT AT THE FIREMAN'S FAIR , TIM SMITH WILL BE CHECKING INTO THAT WITH WHEELLOCK RIDES, CATTLE AUCTION IN THE SPRING.

ADJOURNED MSC JUANITA HANDY/CAROLYN

NEXT MEETING: WEDNESDAY, NOVEMBER 8, 2010 AT 6:30 PM, 1 EAST MAIN STREET.

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Minutes of Monthly Meeting - September 8, 2010 

President Tim Smith called the meeting to order at 6:35 p.m.


Those in attendance were Tim Smith, Carolyn Williams, Margaret DiGiacomo, Bob Smith, Debbie Haines, Sam Licari, Daren Bellen, Emma La Coppola, Jim Castrucci and Juanita Handy


August minutes were reviewed and accepted.  MSC Margaret DiGiacomo/Sam Licari

 

There was no correspondence.


Review of Financial Report:  Carolyn Williams reported the balance in our General Fund Account is $1,368.74; in our Banner Account the balance is $135.56; in our Fund Raiser account we have $2,494.17; the Sign Maintenance account has $2,028.75.


Review and Payment of Outstanding Bills: Payment of the following were approved: Stewart’s for ice cream-$45.78; to Tim for inkjet-$113.99, raffle tickets-$8.04, postage-$44.00; Gatehouse Media-$37.00; Lee Publication-$72.00 for a total of $320.87.  MSC Jim Castrucci/Carolyn Williams

Web Site: Ron Hezel hasn’t been present for more than 3 months to give a report.

Old Business:

 

Membership Committee: The membership applications for 2010-2011 have been mailed and Carolyn says we have 65 members.
Tim met with the AFLAC Insurance representatives.  They want to offer members insurance and benefits if interested, including an extended care package with money sent directly to you.  They have programs targeted at lower income and seniors. There will be no cost to us.  We presently off Fidelis Health Care.  We will offer it for one year.  MSC Jim Castrucci/Margaret DiGiacomo  
For Septemberfest, Carolyn and Margaret are heading up the Bake and Food Sale at the bank.  Freihofer’s has donated rolls.  There will also be a 50/50 raffle and a basket of snacks raffle.  Juanita is heading up the road rally.
Tim reports the Village Clock Project is underway.  We are going towards the $1,000 mark and need $25,000 for the complete project.  A thank you to Wayne Handy for the rack to hold the thermometer.


New Business:

The Rental Agreement needs renewal for a one year lease. The agreement includes water, sewer, heat, and lights for $300/month. Comments were: “It gives us a presence on Main Street, Everything is here in one place, Hope to attract new business and it’s a nice looking place. MSC unanimously Sam Licari/Margaret DiGiacomo 

We could use an easy-up tent for things such as the bike tour, ice cream social and bake sales.  Tim priced one for $100 for a 12x12.  Darin Bellen will check for a better price.  MSC Carolyn Williams/Darin Bellen to look for a better price.
Those who would like a full copy of the financial report, they can pick it up at the chamber office.

The Election Committee selected Margaret DiGiacomo as Secretary to fill the remaining year of Bob Smith.  MSC Jim Castrucci/Darin Bellen
The 2010-2011 Chamber Budget will be ready for the October meeting.
It has been suggested that we offer Free Membership to people that do not own a business.  These are people that would be volunteers and could offer new ideas.  The Free members would not have a vote, nor could hold office or attend the Dinner Meeting.  Tim Smith will set up a program.  As it is, an individual membership is $25.00. MSC Sam Licari/Jim Castrucci
Other Business:  Looking into a bus trip as a fund raiser, Brown’s coach has nothing for a Saturday in October.  Other ideas looked into had too short of a notice to effectively carry through.  We will plan something for the next fiscal year.

Carolyn was approached by the Sesquicentennial Committee to ask us to provide fireworks for the Last Night Celebration.  The $2,500 cost is too much for us, we presently provide fireworks for Springfest.

Tim received information about a DEC Summer Environmental Camp.  Perhaps we could sponsor  someone. The kids have to do community service.  Some of the subjects covered are occupational, wildlife management, survival, etc.  The two age groups are 12-14 and 15-17.  If not DEC, how about Camp Fowler?  Tim will gather more information.
 
Adjournment was made.  MSC Margaret DiGiacomo/Darin Bellen

Respectfully Submitted,
Juanita Handy
 

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Minutes of Monthly Meeting - August 11, 2010

President Tim Smith called the meeting to order at 6:45 p.m.

Those in attendance were Tim Smith, Carolyn Williams and Juanita Handy.  Because there were only 3 officers present, no financial decisions were made.

July minutes were reviewed and accepted.  MSC Tim Smith/Carolyn Williams

Correspondence: A letter from Anita Smith expressing her opinion for the placement of a Village Clock along with a history lesson on the various previous village clocks.

Review of Financial Report:  Carolyn Williams reported the balance in our General Fund Account is $1,703.83; in our Banner Account the balance is $135.56 (with all bills paid); in our Fund Raiser account we have $2,357.17; the Sign Maintenance fund has $1,978.55.

Review and Payment of Outstanding Bills: Payment of $41.09 to Tim Smith for Brownie Sundae supplies. MSC Juanita Handy/Carolyn Williams

Old Business: Carolyn reported that we have remained at 65 members.  Please note that the membership fees are due in September.  A renewal form will be sent to all members. 

Margaret DiGiacomos recruiting of volunteers to open the Chamber Office and man it is going well.

Juanita reported that getting our business directory into the hands of village homes is done.  We need people to help get them into the rural homes.  A lot of ground can be covered in an hour if there is a driver plus someone to place them near (but not in) mailboxes.  Tim has a lot of directories to get out there.  Call Juanita at 568-5752 if you can cover a few roads.

Discussion on Aflac Insurance has been held over to September meeting.

Septemberfest is coming up fast.  There will be a Bake & Food Sale at NBTBank on Friday, September 10 starting at 9 am until all goods are sold.  Anthony is getting us a hotdog cart and Margaret is getting the hotdogs.  We already have the chips.  We need bakers and sales people.

For the Road Rally, Juanita is working out the routes, etc.  Registration is 1:00 pm at the Chamber Office and the rally starts at 2:00 pm.

Juanita will print up fliers for Septemberfest and get the copies to Tim.

New Business: The Monday Band Concert at the Marina was rained out and so was our ice cream social.  Thank You to all who helped and baked!

Carolyn will write a request to the village to waive garage sale fees for Septemberfest.

The Village Clock Project will hold a Main Street Location Walk on Saturday, August 14th at 7:30 am to look at a few suggestions and open it up for other ideas.  George Souza and, hopefully, Mayor Kierzinski will be attending.  Refreshments will be served.  

The election committee is seeking someone to finish up Bob Smith’s term as secretary.  Juanita Handy is filling in until September.  A reminder:  It was decided to hold a dinner meeting only in the year that all officers are up for election.  In 2011, we will have a dinner meeting along with a new roster of officers.

At our September meeting, we will be deciding whether to continue leasing the office space at 1 East Main Street for the Chamber of Commerce.  If you have an opinion, come and express it.    

Adjournment was made.  MSC Juanita Handy/Tim Smith

Respectfully Submitted,

Juanita Handy

Next Meeting: Wednesday, September 8 at 6:30 p.m.

1 East Main Street

 

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Minutes of Monthly Meeting - July 14, 2010 

President Tim Smith called the meeting to order at 6:45 p.m. Those in attendance were Tim Smith, Carolyn Williams, Margaret DiGiacomo, Jim Castrucci, Darren Bellen and Juanita Handy.

June minutes were reviewed and accepted as corrected:
Under Outstanding bills: Is $69.81 to John Geesler; and $60.00  to Postmaster for our post office box.  MSC Carolyn Williams/Margaret DiGiacomo

Correspondence: The Montgomery County Chamber of Commerce Newsletter. A thank you note from Amanda Vallee as our scholarship recipient. A thank you letter from the St. Johnsville Central School Marching Saints. Teacher Marg Curtis says the monies will be used to maintain marching band equipment.A letter asking for Tourism Volunteer of Year nominations for Montgomery County. An announcement of the First Annual Alfresco on the Farm to help the Food Bank meet increased needs, to be held August 16.The Montgomery COC will showcase its Montgomery County Business Expo on  October 7, 2010 at Riverside Center, Amsterdam.  The cost is $100.00.

Review of Financial Report:  Carolyn Williams reported the balance in our General Fund Account is $2161.83; in our Banner Account the balance is $186.83; in our Fund Raiser account we have $2,357.17: in our Sign Maintenance Account we have $1978.34; the Savings Account is unchanged. 

Review and Payment of Outstanding Bills: Payment of $51.27 to Rileigh’s Outdoor Decor for banner hardware.  MSC Jim Castrucci/Margaret DiGiacomo 

 Old Business: Carolyn Williams reported that Membership is unchanged. Margaret DiGiacomo will seek out volunteers to open the Chamber Office Mondays, Wednesdays and Fridays from 11 a.m. to 1 p.m. We need help to get the brochures in homes.  The brochures need to get into sleeves.The BBQ chicken (frozen) leftover from Springfest was given to Tom Jones who will give it to families in need. In an effort to get an Aldiâs store into our village, an updated letter has been sent to them. They had said we needed to wait three years since out last request.

 New Business: The annual bikers will be passing through St. Johnsville on the bike path on Friday, July 16.  Carolyn Williams needs help to serve refreshments (water, coffee and donuts) from 8 a.m. to 3 p.m.The Lettering Company has donated the beautiful new Chamber Sign that is now up.  Juanita Handy will send a thank you note. Septemberfest is coming September 10th and 11th.  We will again have Village and Town wide garage sales. There will be a food and bake sale on Friday, September 10 at NBT bank, selling a hotdog on a roll, chips and lemonade for $2.00 along with baked goods (we need breads, pies, cookies, cakes, homemade pasta, etc donations to sell).  The Road Rally will be held on Saturday, September 11 with registration at the Chamber Office at 1:00 p.m. and the rally starting at 2:00 p.m.  We are also looking into entertainment for the evening, will Walt Brown donate time from 4-6 p.m.?Representatives for Aflac Insurance met with Tim Smith and gave him brochures for us to review and discuss at our next meeting. The Brown’s Bus trip to the Finger Lakes Winery Tour is a no go due to costs.  We are checking out other options.

Adjournment was made.  MSC Margaret DiGiacomo/Darien Bellen 

Respectfully Submitted, Juanita Handy Next Meeting:  WEDNESDAY, AUGUST 11 AT 6:30 at 1 East Main Street.

Invite a friend to attend. 

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Minutes of Monthly Meeting - June 9, 2010

President Tim Smith called the meeting to order at 6:35 p.m.

Those in attendance were Tim Rice, Margaret DiGiacomo, John Geesler, Kathy Rice, Carolyn Williams, Juanita Handy.

May minutes were reviewed and accepted as corrected (April minutes, not September minutes).  MSC Carolyn Williams, John Geesler
 
Correspondence: A request to help sponsor snowmobile maps. It was held for further discussion.
     
Review of Financial Report: Carolyn reported the balance in our General Fund Account is $1,061.68; in our Banner Account the balance is $161.13; in our Fund Raiser account we have $4,293.17; the Savings Account balance is unchanged; Sign Maintenance Fund account is $1,903.14; and the Operating Fund balance is $1,015.51.
We put the Operations Saving Account with the Operating Checking Account. MSC Margaret DiGiacomo/ John Geesler
Transfer $2,000 from Fund Raiser Account to Operating Checking Account. MSC Margaret DiGiacomo/John Geesler
Review and Payment of Outstanding Bills: Payment of 469.81 to John Geesler for Towpath Run supplies; $197.00 to Say It With Signs for trophies; $60.00 to NBTBank  for safe box; $121.80 to Gatehouse Media for advertising; $100 to My Shopper for advertising; $49.30 to Rileighs Outdoor Décor for banner bands; $46.99 to Juanita Handy for Road Rally supplies; $745 to Davis Printing for COC Brochures. MSC Kathy Rice/John Geesler

Old Business:
Membership Committee: Carolyn Williams says we have added Brownell Builders as new members. 
SpringFest:  Because of the rain, attendance was lower than in previous years.  Carolyn Williams reported on our SpringFest finances.  Of the numerous activities, we took in $9,314.45 and expensed out $5,548.35 for a profit of $3,766.10. 
We need volunteers to man the Chamber Office.  Our hours are 11:00am-1:00pm Monday, Wednesday, Friday.  Margaret DiGiacomo will schedule people to work.
The new Business Brochures are in.  Juanita Handy will head project to get them into homes.  Hopefully, the Scouts will help.

New Business:
In memory of Albert Castrucci, a Chamber member, a $25.00 will be made to the St. Johnsville Fire Department.
The Lettering Company is working on the Chamber Sign for in front of our office one Main Street.
A Village Clock Project - an old idea with perhaps new input.  Looking into the possibility of teaming up with Urban Renewal.  John Geesler suggested having a fund raiser for this project. Tim Smith will contact George Souza for help with a grant to be able to purchase the clock.  If we purchase the clock, where would it be put?
Other ideas for Chamber Projects include helping merchants by donating paint for their businesses and getting sponsors to blacktop the bike path.
We had eleven bags of BBQ chickens left over from SpringFest.  Revs. David Johnson and Tom Jones will be asked if they know of needy people to give them to.  MSC Tim Smith/ Margaret DiGiacomo
There is horse manure and dog poop on the Bike Path.  People are to contact Ron Kardash of the Town of Minden.
Donations were made to the Methodist Church of $25.00 for the use of their lawn and $250.00 to the St. Johnsville High School Band under the direction of Marge Curtis for performing at our Grand Opening and marching in our SpringFest parade.
Carolyn Williams suggested we have our own Farmers Market in St. Johnsville.  Need to look into a location.  Possible hours would be on Thursdays from 8:00am-4:00pm.  Carolyn will contact Walt Lallier about the Dolgeville Farmers Market.
Ideas for Septemberfest (September 10-11) include:
Friday -  garage sales, bake sale, lunch of hot dogs and chips
Saturday - garage sales, road rally, entertainment (Linda Brown and Walt Brown?) perhaps to be held on Methodist Church lawn with refreshments available (sandwiches).
Fund raising idea - a bus trip to Finger Lakes mall for shopping. 
     
Adjournment was made.

Respectfully Submitted,
Juanita Handy

Next Meeting:  WEDNESDAY, JULY 14 at 6:30 PM at 1 East Main Street.
Invite a friend to attend.

 

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Minutes of Monthly Meeting - May 5, 2010

President Tim Smith called the meeting to order at 6:45 p.m.

Those in attendance were Tim Smith, Carolyn Williams, Margaret DiGiacomo, John Geesler, Jim Castrucci and Juanita Handy

April minutes were reviewed and accepted as corrected.  MSC Margaret DiGiacomo/Jim Castrucci

Correspondence: Mang Insurance  - bill for $244.86 for insurance.

The Montgomery County Chamber of Commerce - 2010 Events Calendar.

The Shriners are offering customer service training.

Review and Payment of Outstanding Bills: Payment of Springfest bills and Mang Insurance were approved.  MSC John Geesler/Margaret DiGiacomo

Old Business:

Membership Committee: Carolyn W. says we have added Parkside to members now paid for 2010.

Banner Dedication Day is slated for Thursday, May 6 at 10 a.m. at the Fire Hall.  We will also have our Grand Opening of the Chamber Office at 1 East Main Street and the new Thrift Shop at the same time.  The St. Johnsville H.S. Band will perform. Refreshments will be served.

The May 2010 Springfest events are lined up.  The Springfest Pageant, run by Laurie Britton, will be Thursday at 6 p.m. at the High School.  Carolyn reported the Chicken BBQ is ready. Kathy and Jim have everything lined up for the Jail N Bail.  The Chamber Float is in preparation. The firemen will be lining up participants for the 1 p.m. parade.  The Side Walk Coloring Contest, run by Margaret, and the Spring Box Derby are a go. The Road Rally was rescheduled for 2:30 p.m., right after the parade, run by Juanita.  John Geesler needs help with the Towpath Run.  Mike Settle hopes to show up with 7-8 kids, and Wayne Burkdorf and Margaret have volunteered to help.  The fireworks are booked for Saturday night.

New Business:

The Brochure Exchange is Monday, May 10 at 5:30 p.m. at the Riverfront Center, Amsterdam.

Adjournment was made.  MSC Margaret D/John Geesler

Respectfully Submitted,

Juanita Handy

Next Meeting: Wednesday, June 9 at 1 East Main Street

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Minutes of Monthly Meeting - April 7, 2010

Officers present: Tim Smith, Jim Castrucci, Carolyn Williams

Members present: Cathy Rice, Darren Bellen, Margaret DiGiacomo

Meeting called to order at 6:30PM, at the Chamber office

March Minutes accepted with the following corrections:

Second page heading should read SpringFest not SeptemberFest

Banners to be dedicated at One East Main Street, not on Washington Street

Add Jim Castrucci to Jail & Bail - MSC Carolyn Williams, Margaret DiGiacomo

Correspondence: Letter of resignation from Robert Smith, Secretary, accepted with regret

Financial Report:

  •  Banner Account balance $3,275

  • Sign Maintenance balance $2,177.69

  • Operating Account balance $1,015.51

  • Fundraiser Account balance (Crafters, Towpath Run) $1,786.72

  • General Fund balance $2,998.15

  • Pay bills: Tim Smith, My Shopper, Stamps totaling $58.80, MSC Darren Bellen, Jim Castrucci

  • Mang Insurance (Adult insurance) $3.60 X 68 members = $244.80, MSC Carolyn Williams, Margaret DiGiacomo

  • Banner hardware $2,500, paid from Banner account

Web Master’s Report: StJohnsville.com had 31,925 hits for the year to date; NYmohawkvalley.com had 1,820 hits for the same period. Site is up to date with memberships taken from data sent to Ron.

 

Old Business:

Membership stands at 68 members

SpringFest

Code of Ethics: needs to be signed

 

New Business:

Chamber brochure going to print

Chamber Grand Opening

Carolyn Williams: sandwiches and cheese puffs, Margaret DiGiacomo: sandwiches, Tim Smith: Ritz Cracker snake, fruit platter and coffee.

 

NEXT MEETING: MAY 5, 6:30PM, ONE EAST MAIN STREET


Motion to Adjourn at 8:15PM, MSC Cathy Rice, Margaret DiGiacomo

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Minutes of Monthly Meeting: March 10, 2010

Officers present: Tim Smith, Jim Castrucci, Carolyn Williams

Members present: Ron Hezel, Cathy Rice, Bob Dennis, Darren Bellen, Gordon Brownell, Juanita Handy, John Geesler, Bob Failing, Margaret DiGiacomo, Debbie Smith

Meeting called to order at 6:35PM, at the Chamber office

February Minutes accepted with the following corrections: 

Mindy (not Mandy) Stagliano attended the February meeting

Contact Ron Hezel (Web Master) at: stjohnsville@frontiernet.net, MSC, Ron Hezel, Carolyn Williams

Financial Report: 

Banner Account balance $1,925.00

Sign Maintenance balance $2,177.46

Operating Account balance $1,015.20

Find Raiser Account balance $1,136.72

General Fund balance $3,295.00

Pay bills: Tim Smith, My Shopper, Gatehouse Media totaling$151.12, MSC Jim Castrucci, John Geesler

Web Master’s Report: 22,277 hits since Jan. 1, put up bulletin board, typist needed for cemetery burials lists

Purchase one Cow for $60 from St. Johnsville High School Community Art Project, MSC, Carolyn Williams, Jim Castrucci

Old Business:

            Membership stands at 58 members

            SpringFest (see separate list)

            Code of Ethics- tabled indefinitely

New Business:

            Chamber brochures for 2010: Juanita Handy, Jim Castrucci

            Motion to partner with Fidelis Insurance Company, MSC< Jim Castrucci, Ron Hezel

            Friends of St. Johnsville: lawyer consulted on best way to proceed

            NEXT MEETING, APRIL 7, 6:30PM, 1 EAST MAIN STREET

Motion to Adjourn at 8:43PM, MSC Ron Hezel, Darren Bellen

 

SeptemberFest Items

Fireworks contract ($1,500) signed at meeting

Banners:  38 sponsors to date.  Community House banner will be dedicated on Washington Street, May 6, 10AM.  The Mayor says he will attend.  G. Amedore, P. Tonko, H. Farley, C. Schumer, M. Amato, C. Montello and D. Auspelmyer will be invited to attend.

Chamber Office Grand Opening:  May 6, immediately following banner dedication.

Parade: Bob Smith, 542-0542

Chicken BBQ: Carolyn Williams, 568-7612

Jail & Bail: Cathy Rice568-2792

Towpath Run: John Geesler, 568-7509 (flyers are out) John will get shirts and trophies, call H. H. for volunteers

Springbox Derby:  Steve Sammons, 568-2831

Utica Zoo: Wayne Horender, 315-717-5888 (Tim, call him)

Fire department games:

Wagon Rides to Nellis Tavern: Carolyn Williams speaking to Dan Paterson

Dunking Booth: go 50/50 with Fire Dept.,  (needs electricity)

Auction of Public Officials:

Bike Rodeo: Chief Stack will be asked

50/50 Raffle: Tim will get tickets

Child ID Program: Frank Rice, Robert Williams

National Guard Rock Climbing Wall: Cathy Rice, 5682792

Auto Scavenger Hunt: Juanita Handy, 568-5752

Sidewalk Coloring Contest: Margaret DiGiacomo, 568-2583, (H.S. art teacher will be asked to judge)

Chili or Pie Bake-off: Masons?

Chamber Float:

Cruise-In: Bob Dennis, NBT parking lot O. K., expand to include vendors

 Chamber members:  Please call the person listed go get involved in any of these events.

 

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Minutes of Monthly Meeting February 10, 2010

 

Officers present: Tim Smith, Jim Castrucci, Robert Smith

Members present: Juanita Handy, Wayne Handy, Ron Hezel, Cathy Rice, Margaret

DiGiacomo, Sandy Lane, John Geesler, Diana Callen, and Mandy Stagliano

Meeting called to order at 6:35PM, at the Chamber office

January Minutes accepted without correction, MSC Ron Hezel, Jim Castrucci

Financial Report: $569.72 in the Fundraising account

Pay bills: Gate House Media, My Shopper totaling $72, MSC Juanita Handy, Sandy Lane

Web Master’s Report: 14,152 hits for January. Members are asked to review their

website information and send updates to Ron Hezel at stjohnsville@frontiernet.net

 

Old Business:

Paid membership stands at 57.

SpringFest is May 6-8

Banners will be dedicated Thursday, May 6, 9:30AM; St. J. H. S. Band has

made a verbal commitment to play.

Parade is at 1PM, Saturday, line up at 12 Noon.

Chicken BBQ and Spring Box Derby, TBA

Towpath Run, ask Barb Kirby to help run/train someone

(See attached list of all Springfest events under consideration.) We need

member participation!

Code of Ethics: tabled until March

Motion to buy a banner for the Chamber ($175), MSC, Jim Castrucci, Ron Hezel

 

New Business:

Chamber will select and purchase Community House flower baskets this year.

Village sign planters will be planted with perennials by Lindy Sweet and Bob Smith

at no charge to the chamber.

Motion to donate large filing cabinet to village, MSC, Jim Castrucci, Cathy Rice

Motion to allow Fidelis Insurance to hold informational classes in the office (fee to

be negotiated), MSC, Robert Smith, Ron Hezel

 

Other:

Friends of St. Johnsville

Possible officers: Tim Smith, Darren Bellen, Margaret DiGiacomo

Benefit for Nellis Tavern, March 13, at the Benefit Club (Antique show, Chicken

BBQ by Benefit Club)

Motion to Adjourn at 8:56PM, MSC, Robert Smith, Ron Hezel

 

SPRINGFEST IDEAS:

Utica Zoo traveling exhibit (Wayne Horender, 315-717-5888)

Fire Department games (Mandy Stagliano)

Wagon rides to Nellis Tavern events

Dunking booth

Community Auction of public officials & business owners

Bike Rodeo

50/50 Raffle

Child ID Program (Sheriff’s Department)

Jail and Bail (Cathy Rice 568-2792, Jim Castrucci jcastrucci@roadrunner.com

St. J. P.D., St. J. F.D., SAVAC demonstrations

Automobile Scavenger Hunt and Kids Scavenger Hunt

Chalk Sidewalk-Coloring Contest

Chili or Pie Bake-Off Contest

Hot Dog or Egg Toss

Members are urged to contact Tim Smith to run or become involved in one of the

SpringFest events.

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Minutes of monthly meeting - January 13, 2010

Officers present:  Tim Smith, Carolyn Williams, Robert Smith

Members present:  Juanita Handy, Ron Hezel, Darren Bellen

Meeting called to order at 6:38PM, at the Community House

December Minutes accepted without correction, MSC Carolyn Williams, Ron Hezel

Financial Report:  Sign maintenance acct. $2,352; Operating acct. $1,015.20

Pay bills:  Dockerty Florist, Mont. Co. Chamber, My Shopper, Gatehouse Media,

Tim Smith (misc.) totaling $378.58, MSC Juanita Handy, Ron Hezel

Old Business:

Membership stands at 52 paid, 18 previous memberships remain unpaid

Display ad asking for new ideas will run in “Shoppers,” C-S-E

Budget: Add Last Night fireworks (+$1500), drop Annual Dinner $1.102.87), add Web URL fees (+$331.50) 

MSC Robert Smith, Ron Hezel (Juanita Handy abstained)

Motion to adopt budget with corrections, MSC Darren Bellen, Carolyn Williams

New Business:

Rental Agreement: Will run from Feb. 1-Sept. 30, $300 per month, includes heat, electricity, water, sewer.  MSC Ron Hezel, Juanita Handy

Inventory Chamber possessions, move into new office: Members help needed

Donation to Pattersons ($100) for hay. MSC Robert Smith, Juanita Handy

Discussion: deliver Chamber brochures to village and town

Amend By-laws: Code of Conduct approved with changes MSC Ron Hezel, Robert Smith.  Members will vote to adopt at February meeting.

Main Street committee:  501c3 organization to promote Main Street. Officer candidates needed. 

Adjournment: 8:10PM MSC Carolyn Williams, Juanita Handy

NEXT MEETING:  Wednesday, February 10, 6:30PM, One East Main Street

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03.20.13

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