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![]() CHAMBER ARCHIVE MINUTES 2010 2010 Minutes - Jan. | Feb. | Mar. | April | May | June | July | August | Sept. | Oct. | Nov. | Dec.
MINUTES OF MONTHLY MEETING - DECEMBER 8, 2010
PRESIDENT TIM SMITH CALLED THE MEETING TO ORDER AT 6:45 PM
ATTENDANCE: TIM SMITH, MARGARET DI GIACOMO, CAROLYN WILLIAMS, FRED MANG.
NOVEMBER MINUTES REVIEWED AND ACCEPTED. MSC MARGARET DI GIACOMO/FRED MANG
CORRESPONDENCE: NONE
REVIEW OF FINANCIAL REPORT: CAROLYN WILLIAMS REPORTED BALANCES AS FOLLOWS: GENERAL
FUNDS $2,608.22 FUND RAISER $3,324.72, CLOCK FUND $2,632.00, BANNER ACCOUNT $135.56, SIGN
MAINTENANCE $2,124.27. TOTAL AMOUNT $10,824.77 BREAKDOWN AVAILABLE.
WEB SITE: (RON HEZEL) NO REPORT
REVIEW & PAYMENTS OF OUTSTANDING BILLS: $252.00 LEE PUBLICATION, $79.00 MY SHOPPER FOR
PUBLICITY FOR HOLIDAY EVENTS, DARREN BELLEN BOUGHT THE TWO POP UP CANOPIES FOR $108.00
AND ASKED THAT HIS MEMBERSHIP ($75.00) BE DEDUCTED FROM THE BILL SO THE CHECK TO HIM FOR
THE CANOPIES WOULD BE $33.00 FOR A TOTAL OF PAYMENTS $364.00 FOR THE THREE BILLS. MSC
MARGARET DI GIACOMO/FRED MANG
OLD BUSINESS: MEMBERSHIP STANDS AT 46 INCLUDING THOSE JUST RECEIVED, WILL BE SENDING A
REMINDER TO THOSE WHO HAVE NOT SENT IN MEMBERSHIP DUES.
CLOCK PROJECT WE WILL BE DOING A LOTTERY OF HOPE BOARD ON LAST NIGHT TIM WILL BE GETTING THAT TOGETHER AND HAS COLLECTED SOME MONEY THERE WILL BE NOT ONLY LOTTERY TICKETS BUT ALSO GIFT CERTIFICATES. CAROLYN WILL TRY TO GET A DONATION FROM THE BANK TO PURCHASE $100.00 OF LOTTERY TICKETS. LETTERS WILL BE SENT FOR DONATIONS. THE FESTIVAL OF WREATHS RAFFLE NETTED THE CHAMBER $468.00. LAST NIGHT WAS DISCUSSED AND SINCE THERE WILL NOT BE ANY ENTERTAINMENT IT WAS DECIDED NOT TO OPEN THE CHAMBER. WILL BE SELLING RAFFLE TICKETS FOR THE LOTTERY OF HOPE BOARD. CAROLYN AND MARGARET WILL GO TO THE MEATLOAF DINNER AND SELL TICKETS THERE AND THEN TIM AND MARGARET WILL GO TO THE AMERICAN LEGION AND SELL THEM THERE. TICKETS WILL ALSO BE SOLD AT THE BANK ABOUT TWO WEEKS PRIOR TO THE EVENT. 12 TICKETS FOR $5.00 OR $1.00 A TICKET. TIM RECEIVED A CONTRACT FOR THE FIRE WORKS SO IT WAS DECIDED TO PAY THAT BILL OF $1,500.00 MADE OUT TO THE COMPANY AND HAVE BOB SMITH GIVE IT TO THEM.
NEW BUSINESS: MARGARET SAID THAT SHE SAW WREATHS AT THE YANKEE DOLLAR FOR $1.00 EACH
SO IT WAS DECIDED TO BUY WREATHS (WE WOULD NEED ABOUT 20) AND NEW DECORATIONS FOR THE VILLAGE TREE AND AN AMOUNT OF $200.00 WAS ALLOTTED . MSC CAROLYN/MARGARET TO PURCHASE THESE DECORATIONS. IT WAS SUGGESTED WE DO A BUS TRIP TO FOXWOOD POSSIBLY IN THE SPRING. MORE WILL BE DECIDED AT OUR NEXT MEETING IN FEBRUARY. CARMEN LICARI HAD TOLD MARGARET HE WOULD HELP WITH ANY BUS TRIP. MARGARET IS PUTTING TOGETHER A CALENDAR OF EVENTS AND WILL TRY TO GET IN TOUCH WITH ALL ORGANIZATIONS THAT MIGHT WANT TO PARTICIPATE.
MOTION TO ADJOURNED : MSC MARGARET/CAROLYN
NEXT MEETING: WEDNESDAY, FEBRUARY 9, 2010 AT 6:30 PM, 1 EAST MAIN STREET.
MINUTES OF MONTHLY MEETING - NOVEMBER 10,2010 PRESIDENT TIM SMITH CALLED THE MEETING TO ORDER AT 6:36 PM ATTENDANCE: TIM SMITH, MARGARET DI GIACOMO, JIM CASTRUCCI, CAROLYN WILLIAMS, JUANITA HANDY, FRED MANG, TONY SUSI, BARBARA SUSI NOVEMBER MINUTES REVIEWED AND ACCEPTED. IOSC CAROLYN WILLIAMS/JIM CASTRUCCI CORRESPONDENCE: LETTER FROM ANITA SMITH WITH REGARD TO TOURISM AND CALENDAR OF EVENTS FOR THE UPCOMING 2011 YEAR FOR OUR CHAMBER (SPRING AND FALL FEST) AND FOR FORT KLOCK FOR OUR BROCHURE, MONTGOMERY COUNTY FALL AND WINTER EVENTS. INFORMATION FOR MONTGOMERY COUNTY WINTER INVENTS, NOTHING ON MAPS FOR THE SNOWMOBILE TRAILS. FRED MANG SAID HE WOULD TRY TO CONTACT THE FOREST PRESERVE WITH REGARD TO THE MAPS. REVIEW OF FINANCIAL REPORT: CAROLYN WILLIAMS REPORTED BALANCES AS FOLLOWS: GENERAL FUNDS $2,590.04, FUND RAISER $2,856.72, CLOCK FUND $2,532.00, BANNER ACCOUNT $135.56, SIGN MAINTENANCE $2,124.10. TOTAL AMOUNT $10,238.42 BREAKDOWN AVAILABLE. REVIEW & PAYMENTS OF OUTSTANDING BILLS: $37.50 RON DYGERT (SAY IT WITH SIGNS), $69.57 TIM SMITH (WATER FOR PFC JONES AND TAPE RECORDED FOR MEETINGS) $ 145.75 HC SMITH BENEFIT CLUB (CHAMBER'S SHARE FOR FOOD FOR RECEPTION FOR PFC JONES) $44.00 CAROLYN WILLIAMS (STAMPS) MSC MARGARET DI GIACOMO/JIM CASTRUCCI. NEED TO GET PLAQUES FOR CHAMBER MEMBERS. OLD BUSINESS: WEBSITE NOTHING REPORTED FROM RON HEZEL, MEMBERSHIP STANDS AT 41 INCLUDING THOSE JUST RECEIVED, WILL BE SENDING A REMINDER TO THOSE WHO HAVE NOT SENT IN MEMBERSHIP DUES. CLOCK PROJECT ON HOLD UNTIL TIM CAN MEET WITH JIM AND GEORGE. CAROLYN QUESTIONED HOW URBAN RENEWAL WOULD WORK AND WAS TOLD BY TIM THAT IT WOULD BE GIVEN WOULD NOT HAVE TO BE REPAID. MARGARET QUESTIONED IF THERE WOULD BE TWO PLAQUES WITH THE NAME OF THE DONORS THIS WOULD NOT BE ON THE CLOCK BUT ONE WOULD BE DISPLAYED AT THE CHAMBER AND A POSSIBLE SECOND ONE WOULD BE ON DISPLAYED AT THE COMMUNITY HOUSE. THERE WILL ALSO BE A PUBLICATION'IN THE PAPER. THE CHRISTMAS TREE LIGHTING WILL BE HELD ON DECEMBER 5TH AT 5:00 PM AT THE AMERICAN LEGION. CAROLYN WILLIAMS SAID DANNY AND JOE PATTERSON WOULD DO THE HORSE AND WAGON RIDES AND JOE WOULD ALSO PLAY SANTA. MARGARET PURCHASED THE ROCK CANDY LOLLIPOPS THAT ARE INDIVIDUALLY WRAPPED FOR SANTA TO GIVE OUT. IT WAS ALSO SUGGESTED THAT WE COULD GIVE OUT BAGS OR BOXES OF POPCORN. WE WILL SERVE HOT CHOCOLATE AND COOKIES AS WAS DONE LAST YEAR. TONY SUSI STATED THE LEGION HAS A POPCORN MACHINE THAT COULD ALSO BE USED. WE WILL NEED A LIST FOR PEOPLE TO BAKE COOKIES, CAROLYN SAID SHE HAS A LIST OF PEOPLE WHO BAKED AND WE COULD USE THAT LIST. MARGARET ALSO STATED THAT SOME OF THE SENIOR CITIZENS WOULD BAKE. TIM WILL PURCHASE A CASE OF POPCORN. CAROLYN ASKED IF THEY WOULD BE DOING SMORES, AND JUANITA SUGGESTED ASKING TOM JONES AND HIS WIFE SINCE THEY DID IT LAST YEAR. ALSO WE NEED A STORYTELLER AND BARBARA SUSI VOLUNTEERED. CAROLYN STATED THAT SIX WREATHS HAVE BEEN TURNED IN AT THE BANK FROM THE ST JOHNSVILLE JIM CASTRUCCI WAS ASKED ABOUT WOOD FOR BON FIRE FOR THE TREE LIGHTING. CAROLYN WILL SEND LETTERS TO FIRE DEPARTMENT, VILLAGE AND TERRY WILSON WITH REGARD TO THE CHRISTMAS TREE LIGHTING, BON FIRE AND USE OF THE PROPERTY. JUANITA HANDY WILL BE DOING ADVERTISING FOR OUR EVENTS. LAST NIGHT WAS THEN DISCUSSED AS TO IF THE CHAMBER WOULD BE OPEN. CAROLYN SAID THAT THE BARBER SHOP QUARTET WAS A NO GO AND TIM ASKED IF ANYONE KNEW OF ANYONE ELSE, IT WAS DECIDED THAT IT WOULD BE HARD TO FIND SOMEONE THIS LATE. TIM AND CAROLYN BOTH HAVE RECIPES FOR HOT MULLED CIDER AND WE COULD ALSO HAVE THE POPCORN. EVERYONE FELT IT WAS IMPORTANT TO HAVE SOME KIND OF MUSIC. NEW BUSINESS: REMOVAL OF THE BANNERS FOR THE WINTER WAS DISCUSSED SINCE CHRIS APPROACHED TIME ABOUT THIS. IT WAS DECIDED THAT ALL THE BANNERS SHOULD BE TAKEN DOWN AND MEMBERS SHOULD BE SENT NOTIFICATION WITH REGARD TO THIS. THEY WOULD THEN BE STORED AND PUT BACK UP IN THE SPRING. IT WOULD EXTEND THE LIFE OF THE BANNERS WHICH WOULD BE A PLUS. FREE MEMBERSHIP TO THE CHAMBER WAS DISCUSSED. A SAMPLE WAS SHOWN AND CHANGES WERE MADE. INSTEAD OF INDIVIDUAL MEMBERSHIP IT WAS CHANGED TO ASSOCIATE MEMBERSHIP AND EMAIL ADDRESS WAS ALSO ADDED. THIS WOULD BE FOR PEOPLE WHO DON'T WANT TO PAY BUT ARE WILLING TO HELP OR GIVE IDEAS. IT WAS AGREED THAT IT WAS A GOOD IDEA AND WILL MOVE FORWARD WITH THESE CHANGES. MOTION WAS MADE. MSC CAROLYN WILLIAMS/JUANITA HANDY THE HUNTING COURSE CLASS IS ON HOLD SINCE CAROLYN TALKED TO HER HUSBAND AND HE SAID IT WAS TOO LATE BUT WOULD SEE ABOUT DOING IT IN THE SPRING. LAST NIGHT FIREWORKS WAS DISCUSSED AND CAROLYN STATED WE HAVE TO HAVE A CONTRACT IN HAND BEFORE ANYONE IS PAID. THE HOME DECORATING CONTEST NEEDS A CHAIR PERSON AND JUDGES AND IT WAS DECIDED THAT WE WOULD RUN AN ADD THAT WE WILL BE JUDGING AND THAT THE THEME WOULD BE LIGHT UP ST. JOHNSVILLE. IT WAS DECIDED THAT WE WOULD DO IT ON 12/11/10 AT 5:00 PM AND THAT IT WOULD BE OPEN TO BOTH VILLAGE AND TOWN. IF PEOPLE IN THE TOWN ARE DOING IT WE WILL ADVERTISE FOR THEM TO CALL AND LET US KNOW. PRIZES WILL BE AWARDED FOR BEST DOOR AND OVER ALL DECORATIONS. WE WILL NEED 5 JUDGES. MARGARET WILL CHECK WITH SENIOR CITIZENS. MARGARET BROUGHT UP GETTING A COMMUNITY CALENDAR STARTED. ALL ORGANIZATIONS WOULD BE INVOLVED, AMERICAN LEGION, BENEFIT CLUB, FIRE DEPT., CHAMBER, YOUTH CENTER, AND THE LIBRARY. ONE PERSON FROM EACH ORGANIZATION WOULD CONTACT A VOLUNTEER WHO WOULD FILL IN THE CALENDAR FOR EACH MONTH. SHARON FULLER WAS A POSSIBLE PERSON THAT MIGHT BE THE CONTACT PERSON TO HANDLE THIS. THIS WOULD KEEP US ALL AWARE OF WHAT IS GOING ON IN THE VILLAGE. IT COULD ALSO BE ADVERTISED IN THE NEWSPAPER AND ON BOARDS AT THE COMMUNITY HOUSE AND MAIN STREET. ANOTHER FUND RAISER WOULD BE PASS THE BUCK AND THEY MIGHT BE ABLE TO DONE FOR FEBRUARY. FRED MANG SUGGESTED A BOARD FILLED WITH 100 LOTTERY TICKETS AND SELL RAFFLE TICKETS AND THEN HAVE A DRAWING AND THAT PERSON WINS ALL THE LOTTERY TICKETS. HE SUGGESTED ARM LENGTHS FOR $5.00. THIS SOUNDS LIKE A GREAT IDEA. JIM TALKED TO THE PRESIDENT OF THE BENEFIT CLUB ABOUT CHAMBER MEMBERS MEETING WITH THE CHAMBER AND HE SAID THEY HAVE MEETINGS EVERY MONDAY NIGHT AT 7:30 PM AND WE WERE WELCOME TO COME UP. TIM DISCUSSED THE BUDGET FOR 2011. THE RECEIPTS ARE ANTICIPATED TO BE $17,557.80 AND THE EXPENSES ARE EXPECTED TO BE $14,917.88. THIS IS AN INCREASE OF ABOUT 1.34% FOR EXPENSES AND AND INCREASE OF ABOUT 1.25% FOR RECEIPTS OVER THE 2010 BUDGET. BUDGET WAS ACCEPTED MSC CAROLYN WILLIAMS/JIM CASTRUCCI. MOTION TO ADJOURNED MSC JUANITA HANDY/CAROLYN WILLIAMS NEXT MEETING: WEDNESDAY, DECEMBER 8, 2010 AT 6:30 PM, 1 EAST MAIN STREET. MINUTES OF MONTHLY MEETING - OCTOBER 13, 2010 PRESIDENT TIM SMITH CALLED THE MEETING TO ORDER AT 6:34 PM ATTENDANCE: TIM SMITH, MARGARET DI GIACOMO, JIM CASTRUCCI, CAROLYN WILLIAMS, BOB SMITH, JUANITA HANDY, SANDY LANE, SALLY KIEHL CORRESPONDENCE: NONE REVIEW OF FINANCIAL REPORT: CAROLYN WILLIAMS REPORTED BALANCES AS FOLLOWS: GENERAL FUNDS $2,871.04, FUND RAISER $2,856.72, CLOCK FUND $2,332.00, BANNER ACCOUNT $135.56, SIGN MAINTENANCE $2,123.92. TOTAL AMOUNT $10, !319.24 REVIEW & PAYMENTS OF OUTSTANDING BILLS: $54.00 GRANNY'S GRAND OPENING, RON HEZEL $65.00 INK & PAPER, FLOWERS FOR GRANNY'S $25.00 DOCKERTY'S, MY SHOPPER $30.00, PENNYSAVER $67.00. MSC JUANITA HANDY/SANDY LANE. OLD BUSINESS: RON HEZEL REPORTED "NYMOHAWKVALLEY.COM" HAD 5,877 PAGE VIEWS and "STJOHNSVILLE.COM" HAD 98,131 PAGE VIEWS. MEMBERSHIP COMMITTEE REPORTS WE HAVE 32 MEMBERS SEPTEMBERFEST FUND RAISER CONSISTED OF A BAKE SALE $300.00, HOT DOGS $78.00. VILLAGE CLOCK DONATIONS NBT BANK $1,000.00, BEECH-NUT $200.00 NEW BUSINESS: DARREN BELLEN GAVE TIM PRICES ON TENTS THEY WERE AS FOLLOWS: 13*X10' $85.00, 101X101$60.00 MSC TO BUY 13'X10' CAROLYN WILLIAMS/JIM CASTRUCCI, MSC TO PAY FOR TENT JIM CASTRUCCl /BOB SMITH. TIM SMITH WILL BE DISCUSSING 2010/2011 BUDGET AT NEXT MEETING. DISCUSSION REGARDING CHAMBER, AMERICAN LEGION, & BENEFIT CLUB WORKING TOGETHER. JIM CASTRUCCI WILL TRY TO HAVE OFFICERS OF CHAMBER BE ABLE TO SPEAK AT BENEFIT CLUB'S NEXT MEETING. CAROLYN WILLIAMS WILL CONTACT TONY SUSI TO HAVE HIM MEET WITH CHAMBER MEMBERS. JUANITA WOULD LIKE TO HAVE A ROAD RALLY IN NOVEMBER, SHE WOULD ADVERTISE IN VARIOUS HIGH SCHOOLS, MINIMAL REGISTRATION FEE & AWARD GAS CARDS, THIS WILL BE DISCUSSED FURTHER AT THE NEXT MEETING. DISCUSSIONS REGARDING CHISTMAS TREE LIGHTING AND FIRST NIGHT. JUANITA HANDY WILL DO THE ADVERTISING FOR THE CHRISTMAS EVENTS. TICKETS FOR WREATHS WILL BE SOLD, DRAWING WILL BE HELD ON 12/3/2010. NOT SURE WHERE THIS WILL BE HELD OR WHAT REFRESHMENTS/FOOD MIGHT BE SERVED. WREATHS COULD BE DISPLAYED AT THE BANK AND POSSIBLY OTHER BUSINESSES. TIM SMITH & CAROLYN WILLIAMS VOLUNTEERED TO HANDLE THE WREATH & TREE DECORATING PROJECT. BOB SMITH ASKED FOR SUGGESTIONS ABOUT GIVING PRIZES TO BUSINESSES ON MAIN & BRIDGE FOR WINDOW DECORATING WITH A BASKET OF ITEMS BEING SUGGESTED FOR THE PRIZE, THIS IS A LAST NIGHT PROJECT. BOB ALSO SPOKE ABOUT THE FIREWORKS AND WHERE THEY COULD SHOT OFF, IT WAS SUGGESTED BY TIM SMITH TO SHOOT THEM OFF DOWN BY THE TOWN BARN AND HAVE THEM GOING TOWARD THE VILLAGE. THIS WOULD KEEP PEOPLE ON MAIN STREET INSTEAD OF GOING ON THE BRIDGES TO WATCH THEM RESIDENTIAL DECORATING CONTEST WITH PRIZES OF MONEY $25.00, $50.00, $100.00 WAS SUGGESTED. TREE LIGHTING WILL TAKE PLACE ON 12/5/2010. THE CHAMBER WILL PROVIDE HOT CHOCOLATE & COOKIES INSIDE THE AMERICAN LEGION. DAWN LAMPHERE WILL BE CONTACTED & ASKED WHAT GIFTS SHE MIGHT SUGGEST FOR THE SECRET SANTA, CAROLYN WILLIAMS SUGGESTED THE LARGE LOLLIPOPS, DAWN WILL ALSO BE ASKED TO TELL A STORY AS SHE HAS DONE IN PREVIOUS YEARS. BOB SMITH DISCUSSED PLANS FOR FIRST NIGHT AND ASKED WHAT WE MIGHT DO, IT WAS SUGGESTED BY CAROLYN WILLIAMS THAT WE HAVE HOT MULLED CIDER AND POPCORN AT THE CHAMBER, WE MIGHT ALSO BE ABLE TO PROVIDE SOME SORT OF MUSIC, SANDY LANE IS GOING TO CHECK ON A BARBER SHOP QUARTET THAT MIGHT BE AVAILABLE . THERE WERE DISCUSSIONS ON OTHER FUND RAISERS THAT WE MIGHT HAVE IN THE FUTURE WHICH WERE AS FOLLOWS: HUNTING COURSE, CAROLYN WILLIAMS WILL CHECK WITH HER HUSBAND SINCE , HE CAN TEACH THAT, HAVING A BRACELET NIGHT AT THE FIREMAN'S FAIR , TIM SMITH WILL BE CHECKING INTO THAT WITH WHEELLOCK RIDES, CATTLE AUCTION IN THE SPRING. ADJOURNED MSC JUANITA HANDY/CAROLYN NEXT MEETING: WEDNESDAY, NOVEMBER 8, 2010 AT 6:30 PM, 1 EAST MAIN STREET.
Minutes of Monthly Meeting - September 8, 2010 President Tim Smith called the meeting to order at 6:35 p.m.
There was no correspondence.
Web Site: Ron Hezel hasn’t been present for more than 3 months to give a report. Old Business:
Membership Committee: The membership applications for 2010-2011 have been mailed and Carolyn says we have 65 members.
The Rental Agreement needs renewal for a one year lease. The agreement includes water, sewer, heat, and lights for $300/month. Comments were: “It gives us a presence on Main Street, Everything is here in one place, Hope to attract new business and it’s a nice looking place. MSC unanimously Sam Licari/Margaret DiGiacomo We could use an easy-up tent for things such as the bike tour, ice cream social and bake sales. Tim priced one for $100 for a 12x12. Darin Bellen will check for a better price. MSC Carolyn Williams/Darin Bellen to look for a better price. The Election Committee selected Margaret DiGiacomo as Secretary to fill the remaining year of Bob Smith. MSC Jim Castrucci/Darin Bellen Carolyn was approached by the Sesquicentennial Committee to ask us to provide fireworks for the Last Night Celebration. The $2,500 cost is too much for us, we presently provide fireworks for Springfest. Tim received information about a DEC Summer Environmental Camp. Perhaps we could sponsor someone. The kids have to do community service. Some of the subjects covered are occupational, wildlife management, survival, etc. The two age groups are 12-14 and 15-17. If not DEC, how about Camp Fowler? Tim will gather more information. Respectfully Submitted,
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03.20.13
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